Real estate · GuardenerAI Meetings

Booking links for real estate agents.

Real estate agents use GuardenerAI Meetings to share booking links for showings, valuations and buyer consultations that only offer the times they are free, synced with their Google or Microsoft calendar and recorded in the same CRM as the listing.

Every showing booked by text message is three messages of back and forth and a chance of a double booking. A booking link turns that into one click, and the meeting lands in the CRM beside the buyer, the seller and the listing.

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A link for every kind of appointment

Each agent keeps their own links, one per kind of meeting, each with its own length, location and questions.

  • A 30-minute showing link with the meeting type In Person and the property address as the location.
  • A one-hour valuation link for sellers, asking the property type and address up front.
  • A video call link for out-of-town buyers, with the video link you supply.
  • Switch a link off when a listing goes Under Contract, and its page stops taking bookings.

Only the times you can actually make

Availability is set per agent, so a booking link never offers a slot you cannot keep.

  • Weekly working hours in your own time zone.
  • Buffers before and after each appointment, so you have time to drive between properties.
  • A minimum notice period and a booking horizon.
  • Busy time on your connected Google or Microsoft calendar is taken out of the offer.

Confirmed, synced and on the record

Picking a time holds it and emails the buyer a link to confirm. Once confirmed, the meeting is in GuardenerAI and on your calendar.

  • The same link lets them reschedule or cancel, and each change is confirmed by email.
  • A hold that is never confirmed expires and the slot goes back on offer.
  • Meetings carry a status (Pending, Confirmed, Completed, Cancelled, No Show) and your outcome notes after the showing.

How to set it up

  1. Connect your mailbox and your Google or Microsoft calendar in Settings.
  2. Set your weekly hours, buffers, minimum notice and horizon.
  3. Create a booking link for showings, one for valuations and one for video consultations.
  4. Add the showing link to listing emails and your website.
  5. After each showing, add outcome notes to the meeting and move the opportunity on the Transaction pipeline.

Worth knowing

  • A booking link needs a mailbox to send from: the link owner's connected mailbox, or an active shared mailbox for the organisation. Without one, the link refuses bookings, because the confirmation email carries the customer's only manage link.
  • A booking is linked to an existing person or lead only when the email address matches exactly one record. It never creates a new record on its own.
  • GuardenerAI does not record or transcribe meetings, and it does not create video meetings for you; you supply the video link.
FAQ

Fair questions.

Can buyers book a showing for a specific listing?
Each link is one kind of meeting. Create a link per listing if you want separate pages, or add a booking question asking which property they want to see.
Will a booking create a new contact?
No. A booking is linked to an existing person or lead when the email matches exactly one record. New buyers are added as leads by you or your website form.
Which calendars does it sync with?
Google Calendar and Microsoft calendars, in both directions. Busy time on a connected calendar is removed from your booking links.
Can buyers reschedule themselves?
Yes. The confirmation email includes a link to reschedule or cancel, and each change is confirmed by email.