GuardenerAI Signatures

Close the deal on paper the same day you shake on it.

GuardenerAI Signatures is electronic signature software built into the GuardenerAI CRM. You write an agreement once as a template, send it from a person’s record, and the customer signs on any device by drawing or typing their signature. A colleague or a team queue can countersign, and the finished PDF is sealed against tampering, with a certificate of completion and a full evidence trail. It is switched on for new workspaces on every plan.

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What it is
E-signature software for agreements sent from your CRM.
Who it is for
Small businesses that send engagement letters, service agreements, consent forms and statements of work.
Who signs
One customer signer, plus an optional countersignature from a colleague or a queue.
Price
Included with GuardenerAI. Free plan with no card; paid plans are $50, $100 or $200 a month per workspace. See pricing.
Signatures

Send the agreement. Get it signed today.

Write the agreement once as a template and send it from the person’s record. Your customer signs on any device, a colleague or a queue countersigns, and the finished PDF is sealed with a record of every step.

  • Templates with merge fieldsThe person’s details, your company name and the date fill in for you.
  • CountersignRoute the second signature to a colleague or a queue.
  • Sealed with evidenceA tamper-evident PDF and a trail of every step.
Start free → Free plan, no card needed.
In detail

What Signatures does, feature by feature.

Everything on this page is in the product today. Nothing here is on a roadmap.

Templates you write once

Every agreement starts from a template, so the wording is right before anyone signs.

  • Write the document in a simple editor and drop in merge fields for the person’s details, your company name and the date it was sent.
  • Place the signature, countersignature and signed-date marks where they belong in the text.
  • Apply your letterhead, set how many days a request stays open, and write your own email subject line.
  • Merge fields are checked when the template is saved, so a request never goes out with a broken placeholder.

Sent from the record, signed on any device

The request goes out from the person’s record, and the signed copy comes back to it.

  • Pick a template on a person’s record and send. The document is frozen at that moment, so it cannot change after it leaves.
  • The customer gets an email with a secure link, agrees to sign electronically, and draws or types their signature.
  • They can also decline, and you can void a request that is no longer needed.
  • Requests that are not signed in time expire on their own when the days you set run out.

Countersigning without chasing

Agreements that need your side’s signature too go straight to whoever gives it.

  • Each template sets who countersigns: nobody, a specific colleague, or a queue that anyone on the team can claim from.
  • Countersigning happens inside GuardenerAI, signed in, so the second signature is tied to a real user.
  • A request shows where it stands at every step: Sent, Viewed, Customer signed, Awaiting countersign, Completed, or Declined, Expired and Voided.

A signed copy you can stand behind

The finished document carries its own proof of how it was signed.

  • Every step is logged in an evidence trail with the time, IP address, browser and a SHA-256 hash of the document.
  • The final PDF includes a certificate of completion built from that trail.
  • The PDF is sealed with a PAdES digital seal, so any later change to it is detectable.
  • The sealed copy is filed on the person’s record and the customer gets a link to download it.

Your next agreement, signed by Friday.

Write the template once and send it from the customer’s record. Free, with no card.

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Works with

Better with the rest of GuardenerAI.

Signatures shares one set of records with every other module, so nothing is copied between apps and nothing falls out of sync.

Invoices and accounting

Once it is signed, invoice the same company or person and see the payment land on their record.

See Invoices and accounting →

CRM

Requests go out from the person’s record, and the sealed copy is filed back on it.

See CRM →

Meetings

Book the call, agree the terms, and send the agreement from the same record.

See Meetings →

Signatures by industry

See every industry →

Further reading

Browse all guides and articles →
FAQ

Fair questions.

What is GuardenerAI Signatures?
GuardenerAI Signatures is electronic signature software built into the GuardenerAI CRM. You write an agreement once as a template, send it from a person’s record, and the customer signs on any device by drawing or typing their signature. A colleague or a team queue can countersign, and the finished PDF is sealed against tampering, with a certificate of completion and a full evidence trail. It is switched on for new workspaces on every plan.
Are electronic signatures from GuardenerAI legally binding?
Electronic signatures are accepted for most business agreements in many countries, but the rules depend on where you are and what you are signing, so check with your own adviser for documents with special requirements. What GuardenerAI gives you is the record that usually matters: the signer’s explicit consent to sign electronically, a time-stamped evidence trail with IP address and document hash, a certificate of completion, and a PDF sealed against tampering.
Can more than one person sign the same document?
Each request has one customer signer and, if the template asks for it, one countersignature from your side, given by a specific colleague or by anyone in a queue. Agreements that need several customer signatures in a set order are not supported.
Can I upload a PDF someone else wrote and send it for signature?
No. Documents are written as templates in GuardenerAI, which is what lets merge fields fill in and keeps the wording consistent from one request to the next.
Where do signed documents end up?
The sealed PDF is attached to the person’s record in GuardenerAI, under Files, and the customer gets an email with a link to download their copy.
What does the customer need to sign?
Only the email with the signing link and a phone, tablet or computer. They do not need an account.
Does Signatures cost extra?
No. Signatures is switched on for new workspaces on every plan, including the free one. Paid plans are $50, $100 or $200 a month for the whole workspace, with unlimited users.
Get started

Your customers deserve better than a messy CRM.

Pipeline, campaigns, meetings, contracts and the ledger in one system, with an assistant that already knows your customers. Start free and see your own customers in it today.

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Free plan · No card · Paid plans from $50 a month for the whole team