Growers, farm suppliers and agricultural services

The CRM for farm and agricultural businesses.

GuardenerAI for agriculture is a CRM for farm businesses that sell to buyers and other farms: buyer and grower accounts, sales enquiries as opportunities, supply agreements signed online and kept as custom records, and invoices. It is for growers, farm suppliers, contractors and agri-services businesses. It is not farm management software.

Farm businesses run on long relationships and short seasons: the same buyers, merchants and growers year after year, with a rush of orders and agreements at the same time each year. GuardenerAI keeps every account, agreement and conversation on record, so the busy season starts from last year’s notes.

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Sound familiar?

What this usually looks like today.

What changes

One system, doing the work with you.

Every buyer and grower in one place

Companies and persons hold each account’s contacts, rating and billing details, with every enquiry as an opportunity and every email you send from the record filed against it.

Agreements as real records

Add a Supply Agreements custom object with the crop or product, season, volume, price and delivery window, linked to the buyer or grower.

Agreements signed in the season

Send the supply agreement from the contact’s record for e-signature. They sign on a phone, and the sealed copy is filed on the record.

Ready for next season

Add last season’s customers to a static segment and send a pre-season email or SMS journey to those who consented.

The modules this runs on

How you set it up

Shaped around how agriculture and farm businesses actually work.

There is no one-click template for this industry, so you add these objects and fields yourself in Settings. It takes an afternoon, and nothing about it is fixed.

You create it

Supply Agreements

One record per seasonal agreement with a buyer or grower.

  • Account
  • Product
  • Season
  • Volume
  • Price per Unit
  • Delivery Window
  • Status
Built in

Companies

Buyers, merchants, co-operatives and supplying growers.

  • Rating
  • Type
  • Phone
  • Billing
Built in

Opportunities

Sales enquiries and orders, priced from your price book.

  • Value
  • Expected Close Date
  • Line items

Suggested stages on Opportunities (sales)

  1. Enquiry
  2. Samples or specs sent
  3. Price agreed
  4. Agreement signed
  5. Closed Won
  6. Closed Lost
Routines to copy

The repeat work, set up once.

Each of these is built from features in the product today. Set them up once and the whole team runs them the same way.

Marketing journey

Pre-season contact

  1. You add last season’s customers to a static segment.
  2. Send an email with this season’s availability.
  3. Wait a week, then split on SMS consent.
  4. Send a short SMS, or a follow-up email.
Action plan

New supply agreement

  1. Day 0: send the agreement for signature (high priority).
  2. Day 3: confirm delivery details and contacts.
  3. Day 30: mid-season check-in.
  4. Day 90: end-of-season review call.
Signature template

Supply agreement

  1. Write the agreement once, with the contact’s name and your business name merged in.
  2. Put the product, volume, price and delivery window in the wording.
  3. The buyer signs on any device; you countersign.

Your accounts, kept on record.

Buyer and grower records live in your own isolated, encrypted space with an audit trail, and every signed agreement carries a sealed PDF and an evidence trail.

Read the security details →
FAQ

Questions from teams like yours.

Is GuardenerAI farm management software?
No. Field records, livestock, crop planning and compliance records stay in your farm management system. GuardenerAI handles accounts, enquiries, agreements and invoicing.
Can it track stock or yields?
No. There is no inventory or yield tracking. You can keep the agreed volume and price on each supply agreement record.
Can buyers pay by card?
On the Max plan, through a Stripe card payment link sent with the invoice. On other plans you record bank transfers and other payments by hand.
Does it work on a phone in the field?
It runs in the browser on any device. There is no released mobile app.

See it on your kind of work.

Start free in an afternoon, or have us walk you through it with data that looks like yours.

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Also built for manufacturing and wholesale, logistics and freight and retail and e-commerce. See every industry.

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