GuardenerAI for photographers and videographers is a CRM for running the client side of a creative business: enquiries from your website, discovery calls booked through links, shoots tracked on a pipeline, contracts signed online, deposit and balance invoices, and past-client campaigns by email or WhatsApp. It is for solo shooters and small studios that want to book more work with less admin.
Most bookings are won in the first hour after an enquiry, then lost to the photographer who replied faster. After the shoot, past clients are the best source of referrals, if anyone remembers to ask. GuardenerAI keeps every enquiry, contract and client in one place.
Enquiries arrive as leads, and a discovery-call booking link lets couples and clients pick a time you are really free, synced to your Google or Microsoft calendar.
Each booking is an opportunity with its date and value, moving from Enquiry to Booked so you always know what is confirmed and what is waiting.
Send the contract from the client’s record. They sign on their phone, and the sealed PDF with its evidence trail is filed on the record.
Raise deposit and balance invoices from the client record, record payments, and on the Max plan send a Stripe card payment link with them.
There is no one-click template for this industry, so you add these objects and fields yourself in Settings. It takes an afternoon, and nothing about it is fixed.
One per wedding, session or commercial job, with its value and date.
Optional shoot details, created by you in Settings and linked to the client.
Discovery calls booked through links and synced to your calendar.
Each of these is built from features in the product today. Set them up once and the whole team runs them the same way.
Records and signed contracts live in your own isolated, encrypted space with an audit trail, and every campaign respects consent and unsubscribes.
Read the security details →Start free in an afternoon, or have us walk you through it with data that looks like yours.
Also built for event planners, agencies and studios and architecture and interior design. See every industry.
Tell us about your team and what you want to see, and we'll reply by email to set a time.
Your request is saved. To pick a time sooner, email hello@guardenerai.com with a couple that suit you.
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